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Timeline & logistics

Things couples forget to plan (until it is too late)

Most couples nail the venue and photographer and still get surprised by paperwork timing, tip budgets, contingency cash, guest logistics, and who holds the day-of contact list. Put these on a shared checklist early so neither of you is scrambling alone.

Marriage paperwork and licenses

Legal timing varies by place. In the US, marriage license windows and waiting periods differ by state. In Canada, provinces set license and solemnization rules. In the UK, notice periods and registry office bookings matter; marrying abroad often needs certificates of no impediment or apostilles. Start this research when you lock the date — not the week before.

  • US: check your county or state license validity window and any waiting period
  • Canada: confirm provincial license steps and who can solemnize
  • UK / EU / destination: embassy or local authority requirements can take weeks

Tips, vendor meals, and a real contingency

In the US and Canada, gratuities and vendor meals are easy to under-budget. Build a 10–15% contingency for overruns, currency swings on destination weddings, and last-minute rentals. Industry destination guides routinely treat contingency as non-negotiable — local weddings need a buffer too.

Guest transport, lodging, and accessibility

Shuttles between ceremony and reception, hotel room blocks, parking, and accessibility notes rarely appear on early Pinterest boards — and guests notice when they are missing. Publish travel details on your guest website early.

Seating, dietary needs, and final headcount

Dietary requirements and plus-ones change catering numbers. Track RSVPs by household, export a clean catering list, and freeze seating only after the RSVP deadline — not before.

Day-of contacts and thank-yous

Someone needs a single run sheet with vendor phones, timeline, and emergency contacts. After the wedding, thank-you tracking is easier if gifts and notes live next to your guest list from day one.

How Weduler helps

Weduler gives both partners one checklist with assignees and reminders, plus guest list and RSVP tools so headcount and dietary notes stay visible. Add the “forgotten” tasks once and share ownership instead of rediscovering them in group chat.

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Put the forgotten list on a shared checklist

Invite your partner and assign the tasks that usually slip — paperwork, tips, transport, and day-of contacts.

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