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Guests & RSVP

Wedding guest list spreadsheet phases

Couples search for a guest list spreadsheet because the job changes shape. Early columns are addresses and households. Later you need meals, table numbers, and gift status. Either evolve the sheet in phases or move to a tool that keeps one guest record through RSVP, seating, and thank-yous.

Phase 1: invitation draft

Households, postal or email addresses, plus-one policy, save-the-date sent. Focus on who is invited — not seating.

Phase 2: RSVP ops

Response status, headcount, meal choice, allergies, and which channel they replied on. Set deadlines that leave chase time before catering guarantees.

Phase 3: seating and catering export

Table assignment plus a caterer-friendly meal string. Freeze after RSVP chase week.

Phase 4: thank-yous

Gift logged and thank-you sent. This layer arrives after the party — plan for it before gifts pile up on a side table.

How Weduler helps

Weduler keeps one guest list across website RSVP, manual replies, seating, and (on Plus) gifts and thank-yous — so you are not rebuilding columns every phase.

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Keep one guest record through every phase

Start the list with your partner and let RSVP and seating update the same people.

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